Supplier review
Send us the supplier before you send the deposit.
You have a licence, a quotation and a chat thread. We read all three against the public record and against each other, and we tell you where they disagree.
What to send
Send what you have, in the order it helps most.
A licence number and nothing else is a better start than a long form abandoned halfway. We ask for the rest by name once we know what is missing, and we can ask the supplier for it on your behalf.
- 1 — Business or trade licence
- The single most useful document. It fixes the legal name, the registration number, the issuing authority and the business scope, and everything else is read against it.
- 2 — Proforma invoice or quotation
- Carries the commercial terms and, usually, the beneficiary bank details. Most gaps we report are visible only when this sits next to the licence.
- 3 — Bank details as they sent them
- A screenshot of the message is fine. We are checking the account name against the contracting name, so we need it exactly as you received it.
- 4 — Two bills of lading from the last year
- Evidence the company has shipped goods of this kind before. Without them we cannot say whether it has exported at this volume, and the report will say so.
- 5 — Certificates for the product
- We check the dates, the scope and the issuing body. An expired certificate covering the right product is a gap; a current one covering something else is also a gap.
Photographs of printed documents are fine. Chinese, Arabic and Turkish documents do not need translating first — send them as they are.
What comes back
Findings in a fixed order, each naming its source.
What did not hold up comes first, what matched second, and what we could not check last — never hidden, never trimmed to make the report look complete.
What did not hold up
Bank account name does not match the contracting company
The proforma names one entity as beneficiary; the contract and licence are in the name of another. Related-party accounts are common and often legitimate — ask for a signed letter on letterhead confirming the relationship, or an account in the contracting name.
read on the review date
Nothing supplied for one check
We asked for two bills of lading from the last twelve months and received none. Without them we cannot tell whether this company has shipped to your market before, or at this volume.
not received
The company as the record has it
The entity is registered, the registration is active, and the business scope covers the goods in the quotation. The name matches the contract exactly in both scripts.
read on the review date
Illustrative findings. A real report names the document, the page and the date each finding was read from.
Limits
Supplier check is a risk review, not a guarantee.
Every finding is bounded by a date, a document and a scope. Nothing in a report is a statement about how a company will behave next month.
A review does not
- Promise the goods arrive, arrive on time, or arrive as described.
- Warrant product quality, certificate validity or customs acceptance.
- Replace a sample, an inspection or a written supplier commitment.
- Rate the supplier, or issue anything a supplier can display.
Send the supplier, the quotation, or just the thread.
We read what arrives and tell you plainly what we could and could not make out. If a scan is unreadable we say which one and what to photograph again.